Description

: Under general supervision, the Administrative Support Assistant performs department-specific and general administrative support tasks that assist the department in achieving operational goals and objectives.

*Posted range is the starting salary. Pay rate offered is based on experience*

Examples of Duties

: Greets internal and external visitors, answers phones/email/web-based inquiries and responds or directs inquiries as appropriate; collects, distributes, and sends mail.

Scans and files documents; maintains documents and files. Data entry, track, review, reconcile and verify accuracy and completeness of data; maintains data; facilitates the processing of documents for approval and/or submission of documents through the appropriate workflow. Maintains, orders, and organizes supplies and materials. Schedules and provides support for meetings, trainings, and events; maintains appropriate calendars; coordinates travel for department and/or division. Provides basic technical support; submits Information Technology and Facility work tickets for assigned areas. Drafts letters, memos, forms, general correspondence, and presentations using appropriate software. Researches, compiles, analyzes, and prepares a variety of reports. Prepares documents for City Manager and/or Council review and approval; enters and retrieves data from Legistrar. Functions as a liaison between City departments. May maintain content and update webpages for assigned area; maintains data in online databases.

Experience and Training

: High School diploma or equivalent

Three (3) years of clerical or administrative support experience in a professional environment. College credit may be substituted for experience on a year-per-year basis.

Certificates and Licenses Required

: Demonstrated knowledge of modern office software (i.e., Microsoft SharePoint, Teams, Word, Excel, Outlook)