Registrar Services Coordinator I (Records and Degrees)

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531537&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531537

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support

Department: 03030000 - EM-OFFICE OF REGISTRAR

Classification Title:

Univ Registrar Svcs CRD I

Job Description:

The Office of the University Registrar is seeking a detail-oriented individual to join the Records and Degrees team as a Coordinator I. This role involves delivering exceptional service to students and stakeholders while maintaining meticulous attention to detail in handling records. The successful candidate will possess excellent communication skills, a strong ability to collaborate effectively with colleagues, and a keen attention to detail in all aspects of their work.

Responsibilities include:

Student Records Management and Support

• Utilize the student information system to manage online academic records, course changes, and credential certifications.

• Verify accuracy of data entry for grade changes, study abroad programs, and other academic transactions.

• Support end-of-term processes, including grade postings, degree certifications, and transcript release.

• Respond to student, faculty, and public inquiries regarding academic records and university policies.

• Articulate registrar and university policies in accordance with federal, state, and institutional guidelines.

Discrepancy Resolution, Compliance, and Verification

• Identify and resolve discrepancies between electronic and hardcopy records.

• Assist in the application and clearance of holds on academic records, ensuring compliance with university and regulatory requirements.

• Facilitate degree and transcript verification processes, collaborating with external agencies as necessary.

Other duties

• Cross-train to assist with various office functions during peak periods, including registration, and room scheduling.

• Collaborate with colleagues to streamline procedures, improve record-keeping methods, and update office manuals.

• Support research initiatives by supplying data and information for reports, projects, and correspondence.

• Perform other duties as assigned by supervisor.

  This position is located at the University of Florida's main campus in Gainesville, FL and may be eligible for a flexible, hybrid work arrangement in accordance with the University of Florida and Division of Enrollment Management's policies.

Expected Salary:

$40,000 annually

In addition, we offer the following exceptional benefits:

• Health, Dental, and Vision Insurance

• State Retirement Plans

• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)

• Tuition Assistance (UF Employee Education Program)

• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visitHR Benefits and Rewards (ufl.edu) (https://benefits.hr.ufl.edu/)

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:

• Excellent verbal and written communication skills.

• Ability to interpret and articulate university and Registrar policies, procedures, and academic regulations.

• Ability to establish work priorities and coordinate the timely completion of work assignments.

• Strong organizational skills.

• Strong attention to detail.

• Ability to work independently, exercise good judgement, and work with minimal supervision.

• Microsoft Office Suite proficiency and a working knowledge of user automated-systems.

Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:

• Cover Letter

• Resume

• List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 14 May 2024 Eastern Daylight Time

Applications close: 28 May 2024 Eastern Daylight Time